How are we making the event safe?

Introduction

In response to COVID-19, the implementation of enhanced measures will provide our audience with the assurance and confidence that our events have health and safety as our number one priority.

Below, we have summarised the best practice guide for organising and delivering trade shows and exhibitions of all sizes, in all locations ensuring the health and safety of attendees.

This outlines the framework we are researching and working to. Our specific plans and actions for IRX & eDX 2021 will be communicated in due course by the show team.

The 'ALL SECURE STANDARD' framework

In collaboration with other global event organisers, Clarion Events, one of the world’s largest events businesses, has drafted a programme of enhanced safety measures to reduce the risk caused by COVID-19. The ‘All Secure Standard’ will allow us to demonstrate that we are focused on being able to hold and make our events safe in this new era. Measures are broken down into four key areas outlined below.

1) Physical Distancing

Physical Distancing Measures include:

Controlled crowd density
Eliminating handshakes
Staggered admission
Enhanced visitor quality
Logical visitor flow
Revised seating arrangements
Pre-packaged food and beverages
Contactless registration

DOWNLOAD FULL GUIDANCE (PDF) >>

2) Cleaning & Hygiene Countermeasures

Cleaning Guidance includes:

Venue deep-cleaning
Increased cleaning frequency
Ambient environmental controls
Enhanced waste management
Compulsory stand cleaning
Hand sanitiser stations
AV equipment disinfection

DOWNLOAD FULL GUIDANCE (PDF) >>

3) Protect & Detect

Protect and Detect Guidance includes:

Contact tracing
Temperature screening
Enhanced medical support
Quarantine area
Emergency response plans
Personal protective equipment
Compulsory facemasks
Employee screening

DOWNLOAD FULL GUIDANCE (PDF) >>

4) Communication

Communication Guidance includes:

Messaging via show website and emails
Updated exhibitor manuals
Public addresses during show
Improved event signage
Pre-show updates

DOWNLOAD FULL GUIDANCE (PDF) >>

Next steps

The ALL SECURE STANDARD will factor in any new elements or changes to government guidelines and we will look to come up with a series of checklists and information sheets for participants.

The first of these will outline what we, as the organisers, will be implementing in conjunction with the venue and our contractors. The additional checklists will then be produced for each of our audience groups outlining what we need you to do – whether it’s as a delegate needing to bring a facemask to wear at all times or an exhibitor adapting your stand design to incorporate physical distancing and the correct cleaning protocols. These will be circulated to you as soon as the details are finalised so you can incorporate all elements into your event plans.

Ongoing support

We know how important it is for you to generate new business and meet with your existing customers, so we are committed to delivering a retail event that meets those needs, in the best possible format, while maintaining the health and safety requirements outlined above.

We are working hard to bring you together in March 2021 at the NEC in Birmingham, and will update you on a regular basis with any developments. If you have any queries or concerns you would like to discuss, please get in touch.

How are we making the event safe?

Introduction

The 'ALL SECURE STANDARD' framework

1) Physical Distancing

2) Cleaning & Hygiene Countermeasures

3) Protect & Detect

4) Communication

Next steps

Ongoing support

Browse IRX & eDX 2021

Take part

Free conference

Practical workshops

VIP programme

List of exhibitors & sponsors

Why visit eDX?

One-to-one expert clinics

Fascinating speakers

Networking drinks

IRX Engage digital platform

How are we making the event safe?

Introduction

The 'ALL SECURE STANDARD' framework

1) Physical Distancing

2) Cleaning & Hygiene Countermeasures

3) Protect & Detect

4) Communication

Next steps

Ongoing support

Browse IRX & eDX 2021

Take part

Free conference

Practical workshops

VIP programme

List of exhibitors & sponsors

Why visit eDX?

One-to-one expert clinics

Fascinating speakers

Networking drinks

IRX Engage digital platform

Sign up to the IRX & eDX newsletter

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